Ask candidates to walk you through samples of their promotional work and event dashboards. Ask how t

Whether you’re on your way to establishing a full-fledged SMMP (strategic meetings management program) or you simply need to execute two or three events next year, it’s important to remember that event services represent a distinct discipline. Your travel management company can help support your conference goals—particularly if the TMC houses a separate meetings management division—but MICE (the acronym for meetings, incentives, conferences, and exhibitions) is not the same, well… species hotels anaheim of work.
To start, you’ll want to know about previous clients and past meetings experience. What’s the size and scope of the candidate’s typical project? hotels anaheim Third-party meeting planning agencies are becoming increasingly popular because they have bigger buying power—especially if they’re hotels anaheim associated with a major TMC. A strong partner can optimize negotiations and execute hotels anaheim supplier management on your behalf. Plus, when it comes to destination research, they have expert resources allocated to keeping up to date with all the latest “ Destinations Undiscovered .” There is no out-of-pocket cost involved for your company, yet third parties can yield up to 30 percent savings on venue spend.
According to a recent Business Travel News survey , 39 percent of organizations said their 2013 meetings spend increased from 2012; 40 percent predicted hotels anaheim another year-over-year increase for 2014. But that doesn’t mean budget concerns hotels anaheim have gone out the window. Companies are still trying to do more with less, which often means holding more events with lower price tags. Adhering to budget rules has maybe never been so critical. Look for real answers on how your meetings management candidates will deliver.
Bringing hundreds—if not thousands—of professionals together hotels anaheim is a monumental task. It starts with event design and marketing work, continues through the processing of attendee data/payments, and culminates (hopefully) with clear data on who’s where and when. Travizon’s meeting management team organizes all of the above through its proprietary meeting command center .
Ask candidates to walk you through samples of their promotional work and event dashboards. Ask how they coordinate registration lists with travel management, badging, etc. Whoever you choose for your conference hotels anaheim management services, you need to feel confident that the overall experience will be seamless.
Off-site meetings and events naturally create new risks for your employees and attendees. While risk management isn’t the direct responsibility of your conference services provider, it helps to have a team that can advise you on things like: evacuation procedure, safeguarding attendee contact/billing information, ground transportation safety, alcohol service and consumption, local security advisories, local healthcare resources, hotels anaheim venue and hotel fire safety requirements.
Mobile apps for trade shows and meetings are a huge new component of conference services. In a previous blog we outlined the key questions to ask when vetting mobile apps for events . Suffice it to say, today’s meeting attendees expect an online agenda, real-time updates, and easy ways to connect with peers, sponsors, and presenters. Mobile apps can also help boost event revenue.
There’s no “right” hotels anaheim answer to this question, but look for a conference management services team that can demonstrate real results. Case studies are a good start. Ask how they’ve been able to improve supplier negotiations in the past. Ask how they help clients develop meetings policy (again, separate from travel program policy). And dig into the specifics of their reporting/automation tools.
hotels anaheim In an ideal world, your meetings program data should be able to gel with your overall travel program. And if you are working toward a central, consolidated SMM program, the right partner should have the capabilities to tracking meetings spend and ROI, companywide.